Tailored Business Systems / Accounts Payable

TBS Printing and
Mail Services

Fully integrated with a municipality’s specific application, TBS offers volume print/mail distribution services for Property Tax Billing, Utility Billing, Occupational Tax, Purchase / Invoicing, Tax Payer Bill of Rights Brochures, Marketing Materials and more.

Contact us for more information at 800-827-4682

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TBS Services

TBS systems are designed to meet the integration requirements of our government clients efficiently, economically and securely.

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TBS News & Events

June 2009

VillageEDOCS’ Tailored Business Systems Receives 2009 Best of Statesboro Award
TBS is honored with the “2009 Best of Statesboro” Award in the Prepackaged Software category by the U.S. Commerce Association.

April 2009

TBS 2009 Training Agenda Schedule is Coming Soon!
Do you have new employees requiring training on your TBS applications? Are you in need of refresher training? Would you like to find a more efficient way of operating your system?
These sessions give users the ability to discuss current application functionality with a TBS training professional and with a group from organizations just like yours!

Look for our 2009 Training Schedule Coming Soon!

January 2009

We've Relocated our Finance Department!
Our new Finance and Accounting office is located at:
1060 Cambridge Square
Suite B
Alpharetta, GA 30004
Phone: (770) 663-8080

November 2008

VillageEDOCS Ranks 267th
On Deloitte's 2008 Technology
Fast 500
This distinction ranks VillageEDOCS as one of the 500 fastest growing technology, media, telecommunications and life sciences companies in North America. Rankings are based on percentage of fiscal year revenue growth over five years, from 2003–2007.

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Accounts Payable

The Tailored Business Systems Accounts Payable System is an accrual accounting system that can help you improve cash management, increase cash flow and present more accurate financial reports.

Tailored Business Systems Accounts Payable System can be used with IBM's Query 400, as well as other AS/400 Report Writers to generate custom reports and inquiries.

Features

Processes new and recurring invoices.
Provides for credit memos.
On-line entry and editing of invoices with validation of account numbers.
Provides for up to 256 department and account distributions per invoice.
Automatic calculation of vendor discounts.
Provides for computer written and manual checks.
New vendors can be entered during invoice data entry with automatic vendor number assignment.
Temporary vendors can be established during invoice entry.
On-line search for vendors by name or vendor number.
Handles payment of invoices from multiple funds, either in one or multiple bank accounts.
Invoices are selected for payment by due date.
An invoice can be placed on hold, and will not be paid until it is released.
Allows multiple payments per invoice and for payment overrides.
Interfaces to the Financial Encumbrancing System to transfer purchase order information to Accounts Payable and to the Financial Reporting System for posting general ledger entries.
Invoice and check voiding adjust all accounting entries.
Provides for check reconciliation.

Prints

Checks
1099's
Vendor name/address labels by name or vendor number

Reports

Vendor Information Listing by name or vendor number.
Vendor Payments by fund and/or year.
End of the Period Summary Listing of all unpaid invoices in accounts payable at the end of the accounting period.
Vendor Totals for an accounting period by fund.
Invoice Listing for an accounting period with option to include payments.
Returned Check Listing by accounting period.
Outstanding Check Listing by accounting period.
Check Register by accounting period.
New and posted invoice listing.
Open Invoice Listing, by due date, showing any prior payments or discounts taken.
Void invoice and check listing.
Manual check listing.

Agenda Creation and Internet Publishing
Streamline the legislative agenda process. What was once an arduous task of manually compiling paper and data into an Agenda Packet is now made quicker and easier with LegisStream.

Account Statement Reconciliation Module
A welcome addition to the TBS Government Solution Suite, Account Statement Reconciliation gives users the ability to compare general ledger balances with bank statements directly on a TBS application screen.

2009 Personal Property
Tax Returns
Did you know TBS can also process your 2009 Property Tax Returns.

In Addition...

TBS provides utility billing, tax billing and general forms printing and mailing services.