Tailored Business Systems / Tax Accounting System

TBS Printing and
Mail Services

Fully integrated with a municipality’s specific application, TBS offers volume print/mail distribution services for Property Tax Billing, Utility Billing, Occupational Tax, Purchase / Invoicing, Tax Payer Bill of Rights Brochures, Marketing Materials and more.

Contact us for more information at 800-827-4682

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TBS Services

TBS systems are designed to meet the integration requirements of our government clients efficiently, economically and securely.

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TBS News & Events

June 2009

VillageEDOCS’ Tailored Business Systems Receives 2009 Best of Statesboro Award
TBS is honored with the “2009 Best of Statesboro” Award in the Prepackaged Software category by the U.S. Commerce Association.

April 2009

TBS 2009 Training Agenda Schedule is Coming Soon!
Do you have new employees requiring training on your TBS applications? Are you in need of refresher training? Would you like to find a more efficient way of operating your system?
These sessions give users the ability to discuss current application functionality with a TBS training professional and with a group from organizations just like yours!

Look for our 2009 Training Schedule Coming Soon!

January 2009

We've Relocated our Finance Department!
Our new Finance and Accounting office is located at:
1060 Cambridge Square
Suite B
Alpharetta, GA 30004
Phone: (770) 663-8080

November 2008

VillageEDOCS Ranks 267th
On Deloitte's 2008 Technology
Fast 500
This distinction ranks VillageEDOCS as one of the 500 fastest growing technology, media, telecommunications and life sciences companies in North America. Rankings are based on percentage of fiscal year revenue growth over five years, from 2003–2007.

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Tax Accounting System

The Tailored Business Systems Tax Accounting keeps track of all money collected through the TBS Property Tax System and Mobile Home System. It is designed to efficiently distribute these funds to various entities such as the State, the Board of Education, and the County Commissioners. Commissions for these various entities are also computed based on a percentage as specified by the customer. Commission reports, payout reports, check registers, and detail edits can also be generated. Checks can be entered, edited, and printed on the computer. During installation, TBS personnel will customize a Chart of Accounts designed to fit the specific needs of the individual tax office. The Tax Accounting System is ultimately designed to accurately and easily monitor and distribute the flow of funds within the tax office.

Features

Consolidation of funds from mobile home and property tax collections
Automated calculation of commissions
Up to 999 total accounts (including bank accounts, commission accounts, and other accounts)
On-line inquiry into account balances and history
Easy-to-use check entry, editing, and printing
An End-of-Day Menu that consolidates reports and posting options from the TBS Property Tax System and Mobile Home System. All balancing and reporting can be done from one menu.

Reports

Current Status Report that lists in detail the current balance of each entity to be paid
Detail by Account Report that explains each transaction that was added and/or subtracted from the account
Commission Report that lists commissions pad within a range of dates
Check Register that lists each item that was paid by each check
Other easy-to-read account status reports that help with balancing and auditing

Property Tax System

Features

Taxes can be billed for up to 99 different taxing authorities.
Bills can be calculated on screen by entering the property information. The calculated bill can then be added as an NOD (Not on Digest) bill or used to create an adjustment transaction for an existing bill.
Within the Enter/Update Transactions you can:
Change the taxpayer address
Add/Change Costs
Add/Change Notes
Add/Change Property Master
Display Detail Billing Items
Display Posted Transactions
Display Unposted Transactions
Display Bills for Same Map
Display Bills for Same Name
Fix Penalty and Interest
Print 3 Part Receipt
Print Mailer
Print Delinquent Letter
Search Unposted Transactions
Switch to Timber or Recording Intangible Collection

Mobile Home System

Features

Allows entry of all pertinent mobile home information.
Provides for ad valorem tax, late penalty and interest, plus miscellaneous fees and penalties.
Prints reports for any dates you specify.
Handles partial payments, refunds, and collection of prior year taxes.
Allows you to enter multiple transactions.
Accommodates dealer discounts.

Reports

Daily cash reports to help balance daily cash received.
Detail and/or summary cash books.
New permit distribution listing for Inventory Control.
Mobile Homes listings alphabetically or by location.
Delinquent Letters with text determined by user.
PT-40's and MV-1C's (if desired).

Agenda Creation and Internet Publishing
Streamline the legislative agenda process. What was once an arduous task of manually compiling paper and data into an Agenda Packet is now made quicker and easier with LegisStream.

Account Statement Reconciliation Module
A welcome addition to the TBS Government Solution Suite, Account Statement Reconciliation gives users the ability to compare general ledger balances with bank statements directly on a TBS application screen.

2009 Personal Property
Tax Returns
Did you know TBS can also process your 2009 Property Tax Returns.

Just The Right Size

The Tailored Business Systems Municipal Management offerings are designed to meet the unique requirements of medium-sized local governments.